Job Details

  • Location:2 Beatty House, Admirals Way, Docklands Canary Wharf, London E14 9UF
  • Hours:37.5 hours per week, Monday – Friday 9.00 – 17.30 with a 1 hour lunch break.
  • Salary:Competitive
  • Posted:15th Sep 2017
  • Closes:15th Oct 2017
  • Contract:Permanent

Secretary - Property

To provide secretarial and general administrative support to fee earners within the Residential and Commercial Property Team. To promote the professional image of the firm at all times.

  • To prepare correspondence and documents through audio-typing (digital dictation).
  • To make appointments, arrange meetings and maintain up-to-date diary for the department.
  • To deal whenever possible with routine client enquiries and communications.
  • General administration, which will include daily filing, the opening, closing, storage and retrieval of client files within the parameters of ISO 9001 standards.
  • To prepare mail and enclosures.
  • To prepare documents/reports as required by fee earners.
  • To deal with transactional matters in the sale and purchase of residential properties.
  • To attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care.
  • To ensure the confidentiality of all the firm’s client’s documentation and information.
  • To provide secretarial support to other areas of the office as necessary.
  • To work at other offices, from time to time, to meet the needs of the business.
  • Other duties as deemed necessary to fulfil the role

Essential Qualifications, Skills and Experience

  • Educated to O-Level/GCSE and equivalent standard.
  • ILEX Secretarial qualification (desirable)
  • Previous residential property secretarial experience
  • Up-to-date understanding of the residential property conveyancing process
  • Good working knowledge of Microsoft Office package
  • Good understanding of excellent client care
  • Good communication and organisational skills
  • Ability to be flexible within the office environment

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